Travel Request

A travel request MUST be submitted BEFORE any travel. Once your travel dates have been approved by the GH office, email the following information to global.health@mssm.edu at least two weeks prior to departure:

• Date of departure & date of return
• Destination
• Purpose of travel
• Estimated travel expenses
  • transportation
  • hotel
  • meals
  • registration fees
  • other (itemize)

If your travel dates change, you MUST email your new dates before you leave.
[PLEASE NOTE: According to Mount Sinai travel policy, there can be no reimbursement unless a travel request has been submitted and approved prior to departure.]

Reimbursement Documentation

After you return, submit all of the following documentation to the GH Office, Annenberg 13-30.

• REGISTRATION: Registration fee receipts (if applicable).
• AIRFARE: E-ticket printout and boarding pass stubs.
• OTHER TRANSPORTATION: Receipts for all other transportation (car rentals, taxis, train/bus/subway, tolls) (put in a separate envelope).
• MEALS: Receipts for meals (put in a separate envelope). Include any tip amount on receipts. Reimbursement is limited to $65 per day for meals.
• MILEAGE: Mileage for use of personal vehicle should be recorded on a separate piece of paper. Current reimbursement rate is $0.505 per mile.
• ACCOMODATIONS: Itemized hotel bill
• OTHER: All other receipts (put in a separate envelope). Include a description of each expense on a separate piece of paper.
• In addition to receipts:
  Credit card statements must also be provided for all expenses, excluding meals.
  All cancelled checks must also be submitted.

Once you have submitted all required documentation, please expect 2-3 weeks for your reimbursement check to be processed.